JOB DESCRIPTION

H (no hardship)

Family

Family

GS6

General Service

Reason

Regular > Regular Assignment

2025-10-01

August 1, 2025

Resource Planning Associate

Organizational Setting and Work Relationships

The Resource Planning Associate normally reports to a more senior Resource Planning colleague and is responsible for assisting the supervisor in ensuring that resource planning and allocation decisions are documented and accurately recorded in the relevant ERP system, that budget submissions are reviewed and evaluated to support decision-making, and that budget, income and expenditure analysis are regularly performed and significant variances/issues are timely reported to management.

The incumbent will liaise with Bureaux and Divisions in HQs on all resource planning and management issues. Regular and frequent discussions between the incumbent, the other resource planning colleagues are necessary to ensure that the latest policies and parameters are shared, used and updated consistently.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Assist in maintaining in-depth understanding of the area of responsibility to facilitate the analysis of budget management and budget submissions.
– Produce budgetary and financial reports and tables in support of internal recurrent processes such as the annual programme review, revenue allocation, mid-year review, year-end accounts closure, finance meetings, and other as well as of ad-hoc reports and queries.
– Assist in the preparation of the Office’s budgetary and financial reports for external governance and oversight bodies.
– Assist in maintaining budgetary systems and participate/provide inputs to gap analysis and to the testing of system upgrades and enhancements.
– Support the planning for financial requirements, assist the supervisor in providing useful analysis of trends, in relation to the strategic directions and planned activities, reviewing and ensuring the quality, coherence, consistency and completeness of budget submissions for the initial allocation and subsequent reallocations of resources during the programme year, so that the use of available resources is prioritised and optimised.
– Disseminate Resource Planning and Management Board (RPMB) decisions and support timely and accurate implementation of decisions.
– Contribute with analysis, documentation, or any other relevant input to the preparation of notes and answer to audit queries; implement budget-related audit recommendations.
– Check budget impact of position change requests (creations, discontinuations, upgrades).
– Check funding source of requests for Temporary Assistance (sufficient ABOD or vacant position). Ensure accurate recording of position creation, changes and discontinuation.
– Provide Estimated Staff Costs to be used for budgeting.
– Monitor staff costs at organization level.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Accounting;
Budgeting;
Finance;
Business Administration;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Work experience in Finance and/or budget. Working knowledge of International Public Sector Accounting Standards (IPSAS). Excellent computer skills ranging from the use of the most advanced functions and features of MS Excel (e.g. pivot tables and V lookups) to the use of corporate ERPs.

Desirable
Knowledge of UNHCR budgeting methodology and structure. Knowledge of MSRP PeopleSoft, its ledgers, modules, and chart fields and Hyperion. Knowledge of Focus as a planning, implementation and reporting tool.

Functional Skills
*IT-Microsoft Office Productivity Software
BU-Budgeting
BU-PeopleSoft EPM/Budget
BU-UN/UNHCR Budgetary cycle
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Skills
• Extensive Budget & Financial Management knowledge
• UNHCR internal budget and finance processes and related platforms knowledge and proven experience
• ORACLE Finance ERP and WD advanced knowledge

2. Behaviour
• Team player
• Accuracy and attention to detail
• Responsive, quick delivery of results
• Client orientation

3. Talents
• Delivers under pressure
• Deals well with complexity
• Handles multiple assignments
• Adapts to change

4. Core values
• Professionalism
• Curious, a learner
• Open-minded, looking for new solutions
• Ethical
• Discreet, able to handle confidential, sensitive information
• Organizational awareness
• Communicates well

Additional information:

Candidates must be legally present in Hungary at the time of application, recruitment and hire.

For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.

NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.

G6 – Salary range: NET 806,457 HUF – NET 944,644 HUF.

Benefits:

Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

English

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Operational context

Occupational Safety and Health Considerations:

To view occupational health and safety considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel

Nature of Position:

Global Budget and Resource Allocation Service guides process of annual review, detailed planning and prioritization, budgeting and resource allocation across UNHCR. Service develops guidance, tools and systems to assist operations and Divisions to prepare data-driven, impact-oriented and credible annual plans in line with multi-year strategic plans within expected resource projections for UNHCR. Service undertakes detailed descriptive and diagnostic analysis on plans, budgets, expenditures, priorities, new and ongoing needs as well as gaps, sectors and operations where more resources are sought to meet increasing needs.

Position Management Unit is responsible for management of regular and temporary positions, and implementation of staff budget changes in accordance with Resource Allocation Framework and annual planning guidelines. Unit monitors analyses and reports on staff budgets and expenditures.

Incumbent will record position change requests, check and record budget impact of position change requests, check funding source of requests for Temporary Assistance and contribute to analysis related to business processes. S/he will monitor staff costs at organizational level, identify discrepancies and resolve budget errors related to staff budget, and coordinate actions on resolution of discrepancies on spending under TA ABOD allocation.
Incumbent is expected to support activities to identify trends, patterns in field position management implementation and provide input to activities for production of reports and data analysis for global use.

Position requires extensive knowledge and proven experience in the budgeting planning cycle and budget management principles, administrative and financial rules, working knowledge of the Oracle Finance ERP, budget planning platforms, the Resource Allocation Framework, position management process in Workday, Microsoft Office, and the HR rules related to Management of Temporary Appointments, Temporary Assignments, RALS, RAAI, Assignments Management, and Management of Affiliate Workforce.

Living and Working Conditions:

 

Additional Qualifications

Skills

BU-Budgeting, BU-PeopleSoft EPM/Budget, BU-UN/UNHCR Budgetary cycle, IT-Microsoft Office Productivity Software, UN-UN/UNHCR Administrative Rules, Regulations and Procedures

Certifications

Accounting – Other, Budgeting – Other, Business Administration – Other, Finance – Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Regular assignment PN33129701, vacant with ITA.

This position doesn”t require a functional clearance