Office Administrator

Empowerment Organization for Development and Public Services
Location: Baghdad, Al-Yarmook, Iraq
Reports to: Operations Manager
Employment Type: Part-time (10:00 AM – 3:00 PM)

Position Summary
The Office Administrator is responsible for the day-to-day administrative operations of Empowerment Organization for Development and Public Services, ensuring compliance with the NGO Directorate’s reporting requirements, maintaining office logistics, and coordinating workshops and events.

Key Responsibilities

Administrative & Office Management

• Oversee daily office operations and ensure smooth workflow 
• Maintain office supplies, equipment, and facilities in good working order
• Manage filing systems (physical and digital) for administrative and program records

NGO Directorate Compliance

• Regularly monitor the NGO Directorate (Department of NGOs) website for updates, circulars, and reporting deadlines
• Prepare and complete required financial reports in the format specified by the Directorate
• Upload financial reports and supporting documents to the Directorate’s online portal within deadlines
• Maintain records of submissions and follow up on any Directorate correspondence or requests

Workshops & Events

• Plan and organize logistics for workshops, trainings, and meetings (venue booking, invitations, materials, catering)
• Coordinate with facilitators, participants, and vendors before and during events
• Prepare attendance sheets, minutes, and post-event reports

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or related field
• 2+ years’ experience in an administrative role, preferably with an NGO or international organization
• Familiarity with Iraqi NGO Directorate regulations and reporting procedures is an advantage
• Proficiency in MS Office (Word, Excel) and basic financial reporting
• Strong organizational and multitasking skills
• Fluency in Arabic; working knowledge of English preferred

Skills

• Attention to detail and deadline-driven mindset
• Good communication and coordination skills
• Ability to work independently and manage multiple priorities

interested Candidates may share their resumes to ([email protected])