Multicounty Sub-Awards & Compliance Manager

About Mercy Corps

The Program / Department / Team 

The Position 

Essential Responsibilities 

• Administer the partnership / sub-granting processes in accordance with MC subgrant manual. Including adapting MC processes for private sector Subgrants.
• Review, analyze and ensure financial pre-award assessments/and other due diligence are performed, recommend special conditions, modifications to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
• Oversee the subgrants and modification process and make sure it is in accordance with relevant donor requirements and Mercy Corps policies.
• Make sure that our partner follows all special award conditions in subgrants.
• Follow up with the team on the Monitoring and Verification of Partner Projects process, and ensure that all departments are implementing it consistently.
• Review sub-grant financial reports and supporting documents prepared by staff, and provide constructive feedback to beneficiaries and the PM/Finance Manager as needed.
• Lead the development and maintenance of the compliance toolbox for subgrants. 
• Lead with all aspects of audit preparation for Mercy Corps and partners audits and act as main focal point for compliance for subgrants.
• Make sure that the Sub-award financial management manual applies to all subgrants.
• Follow up on the internal audit action points related to sub-award and make sure that correction plan/actions are in place.
• Conduct a Quarterly review or spot check on all the department internal controls & tools and communication gaps or area for improvement to the MCO finance and compliance manager. 

• Communicate in a timely fashion with HQ compliance on all compliance issues or concerns for the department.
• Act as the main focal point between HQ compliance and MCO field for all Subgrants related. Also, make sure that field is getting the recent updates (Forms, Template agreement, processes…) by conducting periodic calls with HQ.
• Review the compliance task force (budget review, due diligence review, drafting contracts…) and suggest changes and/or improvement plan to the MCO Senior Finance & Compliance Manager if needed.
• Support the MCO Senior Finance & Compliance Manager in the proposals by making sure all costs in partner budget are in line with donor’s rules and regulations.
• Support the MCO Senior Finance & Compliance Manager to identify solutions to issues that are compliant yet facilitate the achievement of organizational development objectives and partnership strategy.
• Support the MCO Sub-Award finance team with Partner Procurement Monitoring Forms and make sure they are applied.
• Develop and maintain a partnership compliance tracker / issues log.

• Support with guidance and training for partners and MCO subaward team. 
• Provide tailored capacity development support to partners in relation to compliance matters in conjunction with other team focal points.
• Conduct Sub-Award compliance induction for new staff 
• Lead the Sub-award compliance unit and make sure that all tasks are achieved and the team is serving to reach the program’s goals and objectives.

• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
• Other duties as assigned

Safeguarding Responsibilities

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Supervisory Responsibility

Accountability 

Accountability to Participants and Stakeholders

The successful candidate will have proven experience of compliance-related matters and of working and communicating effectively with team members and others of varied work styles.  S/he will have demonstrated attention to detail, ability to follow procedures, and meet deadlines and a proven ability to learn quickly, take initiative, and be accountable for results.  The successful candidate will be able to work independently or collaboratively as part of a team and with partners. 

Mercy Corps Team members represent the agency both during and outside of work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps’ policies, procedures and values at all times and venues, in such a manner as to bring positive recognition to Mercy Corps and to not endanger Mercy Corps’ humanitarian mission.

The position is based in the locations listed above, and it requires up to 15% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited. Housing for this role is in individual housing and staff will have access to good medical services and the living situation is of a high standard. 

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

 

Achieving our mission starts with how we build our team and collaborate. By bringing together individuals with a variety of experiences, backgrounds, and perspectives, we strengthen our ability to solve complex challenges and drive innovation. We foster a culture of trust and respect, where every team member is valued for their contributions, empowered to reach their full potential, and motivated to do their best work.

We recognize that building a strong and effective team is an ongoing process, and we remain committed to learning, improving, and growing together.

Mercy Corps is an equal opportunity employer committed to providing equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, sex, sexual orientation, religion or belief, national origin, age, disability, marital status, veteran status, or any other characteristics protected under applicable law.

 

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([email protected]).