JOB DESCRIPTION

H (no hardship)

Family

Family

GS6

General Service

Reason

Regular > Regular Assignment

2025-10-01

August 1, 2025

Recruitment Associate

Organizational Setting and Work Relationships
Affiliate Partnerships and Recruitment Section (APRS) takes the lead in recruitment. The Recruitment Associate is part of the Recruitment Unit of APRS and performs under direct supervision of the Associate Recruitment Officer who defines general work objectives and provides necessary advice and guidance. The incumbent keeps frequent contacts with job candidates and hiring managers to exchange information and provide advice.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Provide first line support to job applicants, candidates, and hiring managers.
– Provide appropriate information regarding job application, hiring process, training material, policy and/or procedures.
– Understand functionality of job application process and online job application system and provide assistance to applicants.
– Utilize resume database for tracking candidates. Assist in contacting potential applicants using multiple communication tools, including social media and maintain the contact with the candidates
– Manage candidates’ pipeline, pre-screen/screen applicants, conduct suitability/grading and enrol/organize testing. Maintain processing dispositions updated in MSRP and/or in spreadsheets.
– Liaise with outreach team to provide inputs to adjust the in-outreach based on the needs and the trend.
– Provide inputs to the screening company.
– Communicates with managers and recruiters regarding candidate flow.
– Assist with any step of the recruitment process, liaising with PAPS and/or Assignment Section, ensure that on boarding requirements are met.
– Assist in the submission of third-party labour resource requests.
– Assist in obtaining required reference checks.
– Coordinate and participate in job fair events by registering, preparing recruitment materials, ordering supplies and maintaining database.
– Assist with projects, programs, and tasks that require data gathering, reviews data, and presents findings,
– Maintain highest level of confidentiality regarding matters of posting, short listing and selection processes.
– Release screened-in candidates for the review by the managers.
– Validate list of screened-in candidates provided by the screening company.
– Represent UNHCR in recruitment activities.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Business Administration; Personnel Administration;
Human Resources Management; or other relevant field.
(Field(s) of Certificate marked with an asterisk* are essential)

Relevant Job Experience
Essential
Good knowledge of recruitment best practices and tools to hire the best talents. Experience in using social media platforms for recruitment, including recruitment branding.
Desirable
Good knowledge of UN Administration and procedures/processes, and exposure to provision of support services in an international organization. Knowledge of UN and UNHCR’s HR policies. Proficient in online search methodologies.

Functional Skills
HR-Vacancy Management
IT-Computer Literacy
SO-Research
HR-Talent Management Systems
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
IT-Enterprise Resource Planning (ERP)
HR-HR Policies-Trends/initiatives/best practices in UN Common Syst, public/private sectors;
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Operational Context:

The Division of People Management aims to put people at the heart of everything we do, from talent management, HR policy and strategy to occupational health, workforce planning and safeguards against abuse and harassment. We partner with colleagues across the organization to build a skilled, diverse, and compassionate workforce that can rise to today’s challenges and prepare for the future. We harness technology and foster strong partnerships to shape a more responsive, strategic and sustainable people function. Our goal is to support every UNHCR colleague, wherever they are, with the tools, trust, and care they need to thrive, lead, and serve with purpose.

Key Responsibilities:

The Recruitment Associate is part of the STU and performs under direct supervision of the Associate Recruitment Officer who defines general work objectives and provides necessary advice and guidance. The incumbent keeps frequent contacts with job candidates and hiring managers to exchange information and provide advice. They assist with candidate screening, onboarding, and pipeline management. They provide administrative support to recruitment campaigns and ensure accurate data tracking. They collaborate on recruitment efforts, focusing on efficient candidate assessments and process improvements. They support the management of temporary assignment workflows.

The actual functions entail:

Requisition Review: Receives and reviews Temporary Assignment (TA) Job Requisitions in line with standards.

Vacancy Management: Advertises Short-Term Assignment vacancies and screens candidates for eligibility and suitability.

Talent Pool Management: Manages Evergreen talent pools and processes external Temporary Appointments when no internal candidates are available.

Duties:

Provide first line support to job applicants, candidates, and hiring managers.

Provide appropriate information regarding job application, hiring process, training material, policy and/or procedures.

Understand functionality of job application process and online job application system and provide assistance to applicants.

Utilize resume database for tracking candidates. Assist in contacting potential applicants using multiple communication tools, including social media and maintain the contact with the candidates

Manage candidates” pipeline, pre-screen/screen applicants, conduct suitability/grading and enrol/organize testing. Maintain processing dispositions updated in Workday and/or in spreadsheets.

Liaise with outreach team to provide inputs to adjust the in-outreach based on the needs and the trend.

Provide inputs to the screening company.

Communicates with managers and recruiters regarding candidate flow.

Assist with any step of the recruitment process, liaising with PAS and/or Assignment Section, ensure that on boarding requirements are met.

Assist in the submission of third-party labour resource requests.

Assist in obtaining required reference checks.

Coordinate and participate in job fair events by registering, preparing recruitment materials, ordering supplies and maintaining database.

Assist with projects, programs, and tasks that require data gathering, reviews data, and presents findings.

Maintain highest level of confidentiality regarding matters of posting, short listing and selection processes.

Release screened-in candidates for the review by the managers.

Validate list of screened-in candidates provided by the screening company.

Represent UNHCR in recruitment activities.

Perform other related duties as required.

Desired Candidate Profile:

The selected candidate should have solid understanding of the end to end recruitment process, and in particular the flow in/outside Workday. Additional UN language skills are desirable- given the global type of interaction.

Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.

For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.

NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements.

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.

G6 – Salary range: NET 806,457 HUF – NET 944,644 HUF.

Benefits:

Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

English

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Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

 

Additional Qualifications

Skills

HR-HR Policies-Trends/initiatives/best practices in UN Common Syst, public&private sectors, HR-Talent Management Systems, HR-Vacancy Management, IT-Computer Literacy, IT-Enterprise Resource Planning (ERP), SO-Research, UN-UN/UNHCR Administrative Rules, Regulations and Procedures

Certifications

Business Administration – Other, Human Resources Management – Other, Personnel Administration – Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn”t require a functional clearance