Programme Assistant

<!–

Description

–>

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Philippines office is implementing its Country Programme Strategy 2024 – 2025 derived from the newly signed United Nations Philippines Sustainable Development Cooperation Framework 2024 – 2028. The vision is to achieve gender equality and the empowerment of all women and girls and the full enjoyment of their human rights in the Philippines, aligned to the aspirations of the Philippine Development Plan and the UNSDCF. To accomplish this, we work with our partners across the Philippines to implement targeted programmes that support women, peace and security, women’s economic empowerment, women’s leadership and participation, ending violence against women, humanitarian/DRR and climate change issues.

Philippines remains to be the highest at-risk countries to disasters and climate change in the world. With socio-economic factors often determining the vulnerability of women and girls, they are disproportionally affected by disasters and climate change and gender-based violence when displaced or have lost the care of their partners and parents. Their high dependence on agriculture, compounded by the high sensitivity of the sector to climate change, particularly make Filipino women highly vulnerable to the impacts of climate change. Furthermore, women, due to their gender roles, are responsible for food security and food production. The impacts of climate change on agriculture, water resources, health and other sectors, therefore, puts an enormous burden on women. Their lack of access and control over resources such as land, information, finances, also means that they face higher constraints in adapting to climate change. Closing the gender gap through climate informed investments and opportunities that remove these barriers provides pathways for women’s empowerment, economic development and societal resilience.

Building on UN Women Philippines’ experience in providing technical support on women’s economic empowerment, gender mainstreaming, support in generating of gender statistics, as well as gender responsive budgeting, there is demand for expanding knowledge and skills on gender and climate change.

With a regional programme to be implemented in the Philippines focused on increasing action on gender responsive climate change adaptation and mitigation, ensuring women’s representation as key environmental actors in climate and DRR decision-making and promoting as well as securing climate resilient livelihoods. The Philippine Programme Office will require a Programme Assistant to support effective delivery and visibility of the project.

Reporting to National Programme Officer for Gender, Climate Change and Disaster Risk Reduction with matrix management to Operations Associate, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.

Key Functions and Accountabilities:

Provide administrative and logistical support to the formulation and management of programmes 

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds. 
• Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances.  
• Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations.   
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.  

Provide administrative support to the financial management of the Programme Unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.  
• Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms. 
• Prepare non-PO vouchers for development projects. 
• Process payment for consultants, as deleaged; 
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system. 

Provide administrative support to the Programme Unit:

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions. 
• Make travel arrangements for the Programme Team, including travel requisitions and claims. 
• Draft minutes in meetings, as delegated.  
• Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team. 
• Organize and coordinate filing of documents; maintain mailing lists. 

Provide administrative support to resource mobilization:

• Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents. 

Facilitation of knowledge building and knowledge sharing:

• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues. 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Recruitment Qualifications:

Education and Certification:

• Completion of secondary education is required.  
• Bachelor’s degree in business or public administration is an asset. 

Experience:

• At least 5 years of progressively responsible experience in administrative or programme management/support. 
• Experience in working in a computer environment using multiple office software packages is required
• Experience in the use of ERP systems, preferably Oracle Cloud, is desirable.
• Experience in supporting a team is desirable.

Languages: 

• Fluency in English and Filipino is required. 
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish). 

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/requisitions/job/20790

<!—

<!–

–>